Joining Instructions - Residential Learning (RL)

General

These instructions will aid candidates in their preparation for travel to the Chief Warrant Officer Robert-Osside Profession of Arms Institute (Osside Institute) at the Royal Military College Saint-Jean (RMC Saint-Jean), as well as help make their stay as beneficial and pleasant as possible. More detailed information will be given on the first day of the course.

Introduction to the Programs

The programs are given to prepare senior non-commissioned members (NCMs) for leadership roles.

Note: For more information refer to the specific course descriptions

Autobiography (not applicable to SAP)

In an effort to become better acquainted, we ask that you write an autobiography of 500 words or more. This autobiography is to be given to your Directing Staff on the first day of the course. See Annex D.

Dress - General

Dress Orders

The highest standard of dress is demanded. It is unacceptable for a candidate to report for training with unsatisfactory or incomplete items of kit. You must ensure that your dress is in excellent condition in accordance with dress regulations A-DH-265-00/AG-001, CF Dress Instructions (CFP 265). Students must be well groomed, and all items must be clean, pressed if applicable, and of approved service uniform pattern. If you have a medical condition for shaving, you must have in your possession a valid medical chit (CF 2018). Haircuts will be as per CFP 265.

Dress for the course :.

  • SLP: 3B (graduation) and Combat dress (Cadpat/Tenue Opérationnel/NCD) ***
  • SAP : 3B ***

*** Dress for the first day of any course except the SAP will be business casual, jeans not permitted. Dress for SAP is 3B for all days ***

Dress With a Difference Fridays

On Fridays during the GCWCC period (October to December), smart casual dress is authorised for all candidates who contribute 5$ to the CMR campaign. Please note that jeans are not authorised.

Note

  • ILP: the dress for the graduation ceremony will be 3B. The following headdress is required for the course picture: the Beret for RCN personnel; the Beret for CA personnel (or reserve’s regimental equivalent); and the Wedge for RCAF personnel.
  • SLP: for the course picture, the following headdress is required: the Peak Cap for RCN personnel; the Beret for CA personnel; and the Wedge for RCAF personnel.
  • DEU’s 1, 1A and 3A are not required for this course.
  • The 3C can also be worn only as an optional dress, weather dependent.
  • Since mandatory functions will occur at the Vieux Mess, candidates are expected to comply with the dress code.

Seasonal Dress

Unless otherwise published the dates for seasonal order of dress at RMC Saint-Jean are:

  • Summer - First Monday in April (thinsulate Canex’s jacket is optional) ; and
  • Winter - Third Monday in October. (parka and/or gabardine and gloves)

Dress at the Vieux Mess

Refer to the following link for the dress code at the Vieux Mess. Note that jeans are authorized, but must be clean and proper (no rips).

http://www.cmrsj-rmcsj.ca/vm/ten-dre/ten-dre-eng.asp

Computer Support

Between the time of your arrival and the beginning of the course Monday morning, no network account information will be handed to you to access the Internet, even for personal devices. However, on the first day of the course, each candidate will receive a laptop and a network account, which will allow connectivity to the Internet via the RMC Saint-Jean educational network (Édunet). The provided computer is equipped with Windows 10 operating system and the 2010 Microsoft Office suite. Eighty percent (80%) of the course is computer based. Computer and software, e.g., Word and PowerPoint, experience is of a great benefit.

Note that you will be able to use the same credentials later on to get to the Internet with your personal Wi-Fi devices. To do so, you will have to select CFSJ-INTERNET among the available Wi-Fi networks on the site. Once connected, you will have to open any WEB page and you will then be redirected to an authentication page in which you will enter your credentials. This will grant you access to the Internet.

Please note that IT Services will provide a laptop with basic items, but no supplementary equipment will be loaned, such as cabling.

Also, it will be possible, if needed, to connect to the Defense Wide Area Network (DWAN) using one of the common computers available in room D3048A in the DeLéry building.

Course Dates and Attendance

Course dates as advised on your loading message are firm. No exceptions will be made.

Date / time of arrival: Unless a transportation restriction exists, candidates must arrive at RMC Saint-Jean one day prior to the beginning of the course.

Candidates must attend all scheduled periods. Candidates who miss more than 10% of the course could have their file reviewed by the training establishment. If deemed appropriate, their file will be forwarded to a Progress Review Board for failure to meet course requirements.

Learning Disability Accommodation

Accommodations for learning disabilities can be requested in accordance with the DAOD 5516-5, Learning Disability Accommodation during Recruiting, Training and Education. All accommodation requests need to be approved by the Director – Personnel Generation Requirements through the candidate chain of command.

Physical Fitness

We encourage you to take advantage of the campus recreation opportunities and to continue any fitness program you follow at your unit.

RMC Saint-Jean offers, through a civilian private club, many opportunities for sports and leisure facilities, including: gym, badminton grounds, squash, racquetball, basketball, volleyball, indoor pool, arena, fitness room, and weightlifting. Candidates have access to this civilian club. This service is free for military personnel presenting their magnetic badge. Shoes with soles that leave marks are prohibited in the gym.

Note

ILP candidates, if you have a temporary or permanent medical category, contact the course director by e-mail on reception of your confirmation at : +CMRSJ-InstitutOsside@forces.gc.ca.

Medical and Dental Care

Facilities are available at Saint-Jean Garrison, should an emergency arise during the course. Outside working hours, medical emergencies will be handled by Haut-Richelieu Hospital. All medical and dental needs should be taken care of before attending the course.

Religious Services

The religious services for military personnel are provided at the “Mega”, room 113 at the Saint-Jean Garrison. The bilingual Protestant service is on Sunday from 10:30 a.m. to 11:30 a.m. and the RC Mass, (bilingual), is Sunday from 09:00 a.m. to 10:00 a.m.. Other churches and religious services are located throughout the area.

Note

All religious services at RMC Saint-Jean will be suspended during the summer.

You can get additional information by contacting the Chaplains’ office at 450-358-7099, Ext. 7420.

Commercial Facilities

"Mini" Canex is located in the DeLéry Pavilion. It is open from Monday to Friday, 07:30 a.m. to 05:00 p.m. .

The barber is usually available from 05:00 p.m. to 07:00 p.m. on Mondays and Tuesdays, and 02:00 p.m. to 07:00 p.m. on Wednesdays. Hours are subject to change during the summer season. Other local barbershops are available close to the RMC Saint-Jean.

Important Phone Numbers and Personal Mail

If there is a family emergency, or if member wishes to receive mail or parcels through courier, refer to Annex E.

Address of Royal Military College Saint-Jean

Refer to Annex E for the RCM Saint-Jean address.

For directions: Refer to Annex A for an area map; Annex B for the St-Jean road map; and Annex C for a RMC Saint-Jean map.

Registration

The Registration form is to be forwarded NLT 21 days prior to course start date by sending an e-mail to +CMRSJ-InstitutOsside@forces.gc.ca. The e-mail must contain: ETA in Saint-Jean, ETD from Saint-Jean, method of transportation, component, and point of contact. The email must include the Registration Form, as mentioned in the special instructions of your course message, para 3.B.

In the event of a refusal to participate on the programme, the unit CO’s approval must be forwarded to the appropriate career manager, info CDA HQ / DP 3 Desk Officer (for the ILP) or DP 4 Desk Officer (for the SLP and SAP), and +CMRSJ-InstitutOsside@forces.gc.ca. Without a CO’s approval, a candidate who does not show up for the course will automatically receive a fail.

Claims and Travel Arrangements

Reference: Canadian Forces Temporary Duty Travel Instruction (CFTDTI)

Claims, as well as travel arrangements, including arrangements for the return must be completed in accordance with CFTDTI (Ref) by the unit.

Authority and financial coding are provided in “TD Instr Msg.”

All Cost Comparison for members traveling via private motor vehicle (PMV) will be sent to the Osside Institute for approval.

A scanned copy of finalized claim, with Cost Comparison, shall be forwarded NLT 30 days after course end date to +CMRSJ-InstitutOsside@forces.gc.ca.

Transportation - Private Motor Vehicle (PMV)

If the candidate is permitted to use his PMV, it will be paid the kilometer rate based on the member’s home unit’s province and compared to the average of the most economical commercial transport, according to the DGCB policy on "Moving on a personal vehicle at the request of military."

Cost Comparison

When the candidate is allowed to use his PMV,it is required to produce a cost comparison, according to the DGCB policy on "cost comparisons." Cost comparison must be sent for approval two weeks before TD starts at +CMRSJ-lnstitutOsside@forces.gc.ca. Do not use car rental for cost comparison.

The following rates for taxi fares to Montreal / Saint-Jean should be used for cost comparison:

  • From PET Airport to RMC Saint-Jean: $125
  • From RMC Saint-Jean to Montreal PET Airport: $0 (shuttle provided)
  • From Montreal Central Station: $80
  • From RMC Saint-Jean to Montreal Central Station: $80

Transportation – Rental car

Car rental will not be authorized. It does not meet CFTDTI regulations, as rental car is not the most economical and practical mode of transportation.

Transportation – Crown vehicles

If the candidate is requesting to use a Crown vehicle, Art. 7.34 and 7.35 of the CFTDTI will apply. TD cost for a driver will not be authorized.

Commercial Transportation

Candidates using Air travel or Train will require a Travel Authorization Number (TAN). Request for TAN is to be made by e-mail to +CMRSJ-InstitutOsside@forces.gc.ca. When requesting a TAN you will provide a flight quote with the exact date and time no later than two weeks before course starts.

Transport – Air Travel

If the candidate is requesting to use Air Travel, Art. 7.30 & 7.31 of CFTDTI will apply. Commercial flight reservations should be made as far in advance as possible, no later than 15 days prior to the course start date. Candidates are expected to arrive at RMC Saint-Jean the day before the course starts. No shuttle will be provided from the Montreal Airport to RMC Saint-Jean; candidates are to utilize a taxi ($125) to travel from the airport to RMC Saint-Jean.

The return flight reservation must be made to correlate with the shuttle schedule. All candidates must use the shuttle to get to the airport. Any extra charges/fees resulting from a flight change request will be the responsibility of the member’s unit. Allow a minimum of 4 hours between the shuttle departure time and your scheduled return flight time in order to accommodate time to travel to the airport (Montreal traffic), complete check-in and pass through airport security.

  • First Airport Shuttle departure: 04:00 p.m. (course end date)
  • Second Airport Shuttle departure: 05:00 a.m. (next day)

Candidates travelling by commercial transportation are reminded that, since the equipment required for the course does not exceed the carrier's authorized limit, the claim for excess baggage will not be permitted. Candidates travelling by commercial transportation are reminded that, as per CANFORGEN 110/14 CMP 047/14 071213Z JUL 14, active and retired members of the CAF benefit from additional check baggage. Refer to the message for details

Transport – Train

If the candidate is requesting to use Train, Art. 7.31 & 7.32 of CFTDTI will apply. Via 1 is authorized. Montreal Central Station is usually used. Allow a minimum of 3 hours between the time the course ends (04:00 p.m.) time and your schedule return train time in order to accommodate time to travel to the train station (Montreal traffic), complete the check-in and pass through any security check.

Route Letter

You will send the electronic route letter to +cmrsj-institutosside@forces.gc.ca.

Rations and Quarters

All candidates will stay and eat on site at RMC Saint-Jean. Rations and Quarters will automatically be reserved, covered by the Osside Institute, for all candidates during the course (Sunday before the course until last Saturday noon at end of the course). On Individual Travel Autorisation (ITA) please write 0,00$ for costs of R&Q.

Candidates will eat at the “Dextraze Pavilion,” will stay in the Pavilions Montcalm, Galissonnière or Maisonneuve in individual rooms, with refrigerator, television and cable. Towels are also provided for the duration of the course. Free Internet (Wi-Fi) is available in all pavilions.

On each floor there is a laundry room, irons and ironing boards. Accessories for washing are not provided. Candidates should bring their hangers and an alarm clock. The rooms are maintained by the Corporation du Fort Saint-Jean.

A phone will be available in your room, local calls are free. The cost of long distance is $ 20 for 400 minutes. If you choose this method, you must provide $ 20 in an envelope on the first morning to activate this service. There will be no refunds for unused minutes. Remember that the CF members are tenants on the site and are subject to the sharing of facilities as well as any other civilian organization.

Reporting-In Location

Upon arrival, candidates must present themselves to “Accueil” located at the main entrance of the DeLéry Pavilion. The opening hours are Monday to Friday from 07:00 a.m. to 08:00 p.m. and on weekends 10:00 a.m. to 08:00 p.m. Outside of these hours, candidates can obtain their keys at the commissionaire’s office located at the main gate of RMC Saint-Jean. You will receive an envelope with your keys and magnetic tag (which is used as a ration card) and any information needed for the first day. The magnetic tag provides access to Dextraze Pavilion (dining room), DeLéry building, the gym and the Drill Hall (building C-16).

SAP and SLP: The first day, the candidates will present themselves at the "Bobby Girouard" auditorium, DeLéry Pavilion (3rd floor, Room E3066) at 07:45 a.m. If you need help, speak directly to senior executives.

ILP: The first day, the candidates will present themselves in the auditorium, of DeLéry pavilion (access via 2nd floor, room C2037, or 3rd floor, room C3038).

  • Regular courses (15 days): 7:45 a.m.
  • Compressed courses (12 days): 6:45 a.m.

Mess

The ILP, the SLP and the SAP: candidates will be members of the “Vieux Mess” for the duration of their course. For Reg F members, mess dues will be automatically deducted from their pay by the mess software “Prophet”. Res F members will pay their mess dues directly at the Mess Managers Office with cash or bank card.

The cost per course is $17.00, if (and only if) the course includes the 1st of the month. If the 1st of the month is not part of the course dates, then the candidate does not pay any contributions. All candidates will receive a receipt in order to be reimbursed for one month of Mess Dues at their home unit.

Refer to the following link for the dress code at the Vieux Mess. Note that jeans are authorized, but must be clean and proper (no rips).

http://www.cmrsj-rmcsj.ca/vm/ten-dre/ten-dre-eng.asp

Leave

If candidates wish to take annual leave at the end of the course, a Leave Request (CF 100) has to be completed and approved by his/her home unit.

Other Services

The following item are available at your own expense:

  • Course picture - $8.00

Annex A - Regional Road Map

From Québec

Take Highway 20 West (Trans-Canada)

Exit 98, take Highway 30 West, direction Châteauguay

Exit 109, take Highway 10 East

Exit 22, take Highway 35 South, direction Saint-Jean-sur-Richelieu

Exit 43, Boul du Séminaire

At the lights, turn right on Boul du Séminaire

Take Boul du Séminaire to the Saint-Jean-sur-Richelieu CEGEP (about 4 km)

After the stop sign in front of the CEGEP, take the left lane, which will take you to Vanier Street

At the light, turn left onto Jacques-Cartier North

Stay on Jacques-Cartier North for about 500 meters and the entrance of the campus is on your right (15 Jacques-Cartier North)

From Montréal

Take Highway 20 East (Trans Can)

Cross the Champlain Bridge

Take Highway 10 East, direction Sherbrooke

Exit 22, take Highway 35 South, direction Saint-Jean-sur-Richelieu

Exit 43, Boul du Séminaire

At the lights, turn right on Boul du Séminaire

Take Boul du Séminaire to the Saint-Jean-sur-Richelieu CEGEP (about 4 km)

After the stop sign in front of the CEGEP, take the left lane, which will take you to Vanier Street

At the light, turn left onto Jacques-Cartier North

Stay on Jacques-Cartier North for about 500 meters and the entrance of the campus is on your right (15 Jacques-Cartier North)

 
Regional road map from Google map
Regional road map from Google map

Annex B - Saint-Jean-sur-Richelieu Road Map

Road map Saint-Jean-sur-Richelieu

Annex C - Map of Royal Military College Saint-Jean


Enlarge version of RMC Saint-Jean' map

Building Listings

  • 2 - Warehouse
  • 3 - Les Forges Pavilion
  • 4 - Montcalm Pavilion
  • 5 - Vieux Mess
  • 6 - La Galissonnière Pavilion
  • 13 - Maisonneuve Pavilion
  • C16 - Multifonction Pavilion
  • C20 - Warehouse, Supply, Tailor
  • 24 - Massey Pavilion (Corporation du Fort Saint-Jean)
  • 26 - Old Jail
  • 50 - Housing 4, 5, 6, 7
  • 51 - Housing 8, 9, 10, 11
  • 52 - Housing 12, 13, 14, 15
  • 53 - Housing 16
  • 54 - Housing 18, 20
  • 55 - Housing 22, 24, 26, 28
  • 56 - Housing 30, 32
  • 57 - Housing 33
  • 58 - Housing 34, 35
  • 59 - Housing 17, 19, 21, 23
  • 60 - Housing 25, 27, 29, 31
  • 102 - Heating Plant
  • 103 - Gate
  • 104 - Mess St-Maurice
  • 105 - Fort Saint-Jean Museum
  • 107 - Champlain Pavilion
  • 108 - Cartier Pavilion
  • 109 - de Léry Pavilion
  • 110 - Pumping Station
  • 111 - Sanitary Pumping Station
  • 115 - Commandant's House
  • 116 - Vanier Pavilion (Sports Complex)
  • 119 - Residence 3
  • 122 - Fluoration Station North
  • 123 - Fluoration Station South
  • 124 - Marina
  • 125 - Lahaie Pavilion
  • 126 - Chemical Products Warehouse South
  • 127 - Boat Storage
  • 128 - Petrolium Product Warehouse
  • 129 - Dextraze Pavilion
  • 130 - Remise transformateurs C109
  • 131 - Trailer
  • 132 - Trailer
  • 133 - Sports Shed

In an effort to become better acquainted, we ask that you write an autobiography of approximately 500 words or more covering your career and personal life. This autobiography and a passport-style photograph (imbedded in the document) of yourself is to be given to your Directing Staff on the first day of the course.

The autobiography and photograph will be treated as confidential and will be read only by those involved in your training. It is designed only to help your Directing Staff to get to know you.

The following are some points to consider in writing your autobiography:

  • Childhood:
    • place of birth
    • number of children in your family
  • Civilian Life/Education:
    • sports, athletic ability
    • type of school (private, public)
    • rural, urban
    • last completed academic year
    • additional civilian courses completed since enrolment
    • were you a member of an organization and in which capacity (cubs, scouts, cadets, student council)
    • the year in which you finished or quit school
    • marital status and family situation
  • Description of your military career
    • completed career courses
    • employment type (technical or supervisory)
    • postings
    • your ultimate goal you wish to attain as a member of the CF
    • expectation of the course

Your autobiography, with photograph, should be produced electronically in PDF format. A hard copy is to be given the first day of the course.

Annex E - Telephone Numbers and Personal Mail

RMC Saint-Jean
Position Telephone or Email
RMC Saint-Jean Duty Officer Cell: 514-912-3022
Osside Institute Director CSN : 668-5850
Commercial : 450-358-6777 ext 5850
Osside Institute Deputy Director CSN : 668-5780
Commercial : 450-358-6777 ext 5780
Director SAP CSN : 668-5859
Commercial : 450-358-6777 ext 5859
Director SLP CSN : 668-5854
Commercial : 450-358-6777 ext 5854
Director ILP CSN : 668-5858
Commercial : 450-358-6777 ext 5858
DL Administrator CSN : 668-5997
Commercial : 450-358-6777 ext 5997
RL Administrator CSN : 668-5976
Commercial : 450-358-6777 ext 5976
RL Coord julie.gauvreau@forces.gc.ca
Padre (Aumônier) 450-358-6777 ext 7420

For emergencies: Candidates' families can reach them through the course director (during working hours) or through the RMC Saint-Jean Duty Officer (during evenings and weekends).

Personal Mail

Participants may receive personal mail. To avoid inconvenience, it is important to identify the candidate and use the following address:

SN, Rank, Name and Inits
Osside Institute / ILP # ...., SLP # .... or SAP # ....
Royal Military College Saint-Jean
PO Box 100 Station Main Richelain QC J0J 1R0

Courier Mail, i.e., Purolator, FedEx, etc., should be sent to the following civilian address of the Campus and include a return address:

SN, Rank, Name and Inits
Osside Institute / ILP # ...., SLP # .... or SAP # ....
Royal Military College Saint-Jean
15 Jacques-Cartier North
Saint-Jean-sur-Richelieu, QC J3B 8R8

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