Joining Instructions - Residential Learning (RL)

• General
• Introduction to the Programs
• Autobiography
• Dress - General
• Computer Support
• Course Dates and Attendance
• Learning Disability Accommodation
• Physical Fitness
• Medical
• Religious Services
• Commercial Facilities
• Important Phone Numbers and Personal Mail
• Address of Royal Military College Saint-Jean
• Registration
• Claims and Travel Arrangements
• Cost Comparison
• Transportation - Private Motor Vehicule
• Transportation – Rental car
• Transportation – Crown vehicles
• Commercial transportation
• Transport – Air Travel
• Transport – Train
• Route Letter
• Rations and Quarters
• Reporting-In Location
• Mess
• Leave
• Other services
• Personal Mail
• Annex A - Regional Road Map
• Annex B - Saint-Jean-sur-Richelieu Road Map
• Annex C - Map of Royal Military College Saint-Jean
• Annex D - Autobiography
• Annex E - Phone numbers and personnel mail
• Annex F - MBTI

General

These instructions will aid learners in their preparation for travel to the Chief Warrant Officer Robert-Osside Profession of Arms Institute (Osside Institute) at Fort St-Jean, as well as help make their stay as beneficial and pleasant as possible. More detailed information will be given on the first day of the program.

Introduction to the Programs

The programs are given to prepare Senior Non-Commissioned Members (SNCMs) for leadership roles.

Autobiography (not applicable to SAP)

In an effort to become better acquainted, we ask that you write an autobiography of 500 words or more in the third person with an embedded passport style picture. This autobiography is to be sent to your Directing Staff on Friday the week prior to the course. See Annex D.

Dress - General

Dress Orders

The highest standard of dress is demanded. It is unacceptable for a learner to report for training with unsatisfactory or incomplete items of kit. You must ensure that your dress is in excellent condition in accordance with dress regulations A-DH-265-00/AG-001, CF Dress Instructions. All items must be clean, pressed if applicable, and of approved service uniform pattern.

Dress for the course :.

• ILP: Operational dress (ECU/CADPAT/NCD/Coverall) (Course picture with beret, for all occupations). Navy fleece is not authorized for wear.
  Business / smart casual for Meet-and-Greet at the mess
• SLP: 3B except for the first day which is business casual. Jeans are not permitted. For the course picture, the following headdress is required: the Peak Cap for RCN personnel; the Beret for CA personnel; and the Wedge for RCAF personnel. The 3C can also be worn only as an optional dress, weather dependent.
• SAP: 3B. The 3C can also be worn only as an optional dress, weather dependent.

Dress Casual Fridays

On Fridays (or Thursday depending on Graduation Day), business / smart casual dress is authorized for all learners who contribute 5$. Please note that clean jeans are authorized your program staff will provide more information as necessary.

Dress at the Vieux Mess

Refer to the following link for the dress code at the Vieux Mess. Note that jeans are authorized but must be clean and proper (no rips/wholes).

http://www.cmrsj-rmcsj.forces.gc.ca/vm/ten-dre/ten-dre-eng.asp

Computer Support

ILP learners shall have a working ECN account prior to arriving on course.

PP&S will NOT be provided. Learners shall bring their own material.

Maximum use of technology is highly encouraged.

Between the time of your arrival and the beginning of the course, no network account information will be handed to you to access the Internet, even for personal devices. On the first day of the course, each learner will receive a laptop and a network account, which will allow connectivity to the Internet via the RMC Saint-Jean educational network (EDUNET). The computer provided is equipped with Windows 10 operating system and the 2010 Microsoft Office suite. Vast majority of the course is computer based.

Note: you can use the same credentials later to access the Internet with your personal Wi-Fi devices. To do so, you will have to select CFSJ-INTERNET among the available Wi-Fi networks on the site. Once connected, you will have to open any WEB page and you will then be redirected to an authentication page in which you will enter your credentials. This will grant you access to the Internet.

Please note that learners will be provided a laptop with basic items, but no supplementary equipment will be loaned, such as cabling.

Also, it will be possible, if needed, to connect to the Defense Wide Area Network (DWAN) using one of the common computers available in rooms 3001A and D3048A in the De Léry building.

• Candidates will receive a Moodle invitation from Admin User (via SMC ACADEMIC LMS) before the start of the course with instructions on how to retrieve their Moodle account.
• If you cannot find the message, it may have been identified as spam. Please check the spam directory.
• Moodle support by email at CMRSJ-Moodle@cmrsj-rmcsj.ca.
• Manual recovery procedure
• Go to the portal https://moodle.rmc.ca/login-eng.php
• Click on the link, « Moodle Client : Forgot your password? »
• 
• Enter your personal email address used to register for your course and click search.
• You should receive a new e-mail with the information necessary for recovery. Don't forget to check your spam folder.
• If the manual recovery did not work
• Contact Moodle support. CMRSJ-Moodle@cmrsj-rmcsj.ca.
• In order to comply with computer security rules, please do not send your username and password.
• Your name, email address and a brief description of the problem are sufficient.

Course Dates and Attendance

Course dates as advised in your loading message are firm. No exceptions will be made.

Date / time of arrival: Unless a transportation restriction exists, learners must arrive at RMC Saint-Jean one day prior to the beginning of the course.

Learners must attend all scheduled periods. The maximum missed periods shall not exceed 10% or 1.5 days (12.5 hrs) of instructions. Learners are responsible for working with their respective Directive Staff to make up any missed periods. Learners who miss more than 10% of the residential phase of the porgramme according to scheduled content shall be subject to a Progress Review Board as per Osside Insitute Standard Operating Procedures.

Learning Disability Accommodation

Accommodations for learning disabilities can be requested in accordance with the DAOD 5516-5, Learning Disability Accommodation during Recruiting, Training and Education. All accommodation requests need to be approved by the Director – Personnel Generation Requirements through the learner chain of command.

Physical Fitness

We encourage you to take advantage of the campus recreation opportunities and to continue any fitness program you follow at your unit.

RMC Saint-Jean offers, through a civilian private club, provide many opportunities for sports and leisure facilities, including gym, badminton grounds, squash, racquetball, basketball, volleyball, indoor pool, arena, fitness room, and weightlifting. Learners have access to this civilian club. This service is free for military personnel presenting their magnetic badge. Shoes with soles that leave marks are prohibited in the gym.

Medical

Hours of operation: 7:30 a.m. to 4:00 p.m. Monday to Friday

Access to services:

• Email at RVPDM.CMRSJ@forces.gc.ca
• Telephone at 450-358-6777 ext. 668-5610 or 668-5611
• In person at the clinic: Cartier building, ground floor
• Walk-in Clinic (sick parade) every morning.

If your medical condition deteriorates or if you think your medical condition requires immediate medical attention, contact 911 or present yourself at the nearest civilian hospital. Do not present yourself more than 15 minutes prior to your appointment.

Clinicians on site:

• Nurse or medical technician
• Physician
• Social worker
• Physiotherapy

Examples of services:

• Sexual health
• Women's Health
• Evaluation following a sports injury
• Wound and dressing
• Prescription and prescription refills
• Psychological and social support

Comprehensive medical services are available to members of the Canadian Armed Forces (CAF) under the Spectrum of Health Care.

Religious Services

There are no religious services at CMRSJ proper. There is a multi-confession room and a Padre on site.

The religious services for military personnel are provided at the “Mega”, room 113 at the Saint-Jean Garrison. The bilingual Protestant service is on Sunday from 10:30 a.m. to 11:30 a.m. and the RC Mass, (bilingual), is Sunday from 9:00 a.m. to 10:00 a.m. Other churches and religious services are located throughout the area.

Commercial Facilities

"Mini" Canex is located in the De Léry Pavilion. It is open from Monday to Friday, 0730h 1645h.

Important Phone Numbers and Personal Mail

If there is a family emergency, or if members wish to receive mail or parcels through courier, refer to Annex E.

ILP: Refer to the DS emails in the welcome letter your Pl Comd has sent to you the week prior to the program beginning.

Address of Royal Military College Saint-Jean

Office Address

Royal Military College Saint-Jean
15 Jacques-Cartier Nord
Saint-Jean-sur-Richelieu (Québec) Canada
J3B 8R8

Postal Address

Royal Military College Saint-Jean
PO Box 100, STN Bureau-chef
Richelain, Qc
J0J 1R0

Refer to Annex E for telephone numbers and personal mail.

For directions: Refer to Annex A for an area map; Annex B for the St-Jean road map; and Annex C for a RMC Saint-Jean map.

Registration

The registration form is to be forwarded NLT 30 days prior to course start date by sending an e-mail to the email addresses provided on the registration forms.

In the event of a refusal to participate on the programme, the unit CO’s approval must be forwarded to the appropriate career manager, info CDA HQ / DP 3 Desk Officer (for the ILP) or DP 4 Desk Officer (for the SLP and SAP), and +CMRSJ-InstitutOsside@forces.gc.ca. Without a CO’s approval, a learner who does not show up for the course will automatically receive a failure.

A deferral form is available on the Osside Institute Intranet Website, you will find it in the left menu under Registration, Osside Institut - Registation - Residential.

Claims and Travel Arrangements

Reference: Canadian Forces Temporary Duty Travel Instruction (CFTDTI)

Claims, as well as travel arrangements, including arrangements for the return must be completed in accordance with CFTDTI (Ref) by the unit.

All Cost Comparison for members travelling via private motor vehicles (PMV) will be sent to the Osside Institute for approval +CMRSJ-InstitutOsside@forces.gc.ca.

A scanned copy of finalized claim, with Cost Comparison, shall be forwarded NLT 30 days after course end date to +CMRSJ-InstitutOsside@forces.gc.ca.

Cost Comparison

When the learner is allowed to use his PMV,it is required to produce a cost comparison, according to the DGCB policy on "cost comparisons." Cost comparison must be sent for approval two weeks before TD starts at +CMRSJ-lnstitutOsside@forces.gc.ca. Do not use car rental for cost comparison.

The following rates for taxi fares to Montreal / Saint-Jean should be used for cost comparison:

• From PET Airport to RMC Saint-Jean: $125
• From RMC Saint-Jean to Montreal PET Airport: $0 (shuttle provided)
• From Montreal Central Station: $80
• From RMC Saint-Jean to Montreal Central Station: $80

Transportation - Private Motor Vehicle (PMV)

If the learner is permitted to use his PMV, it will be paid the kilometer rate based on the province of registration of the vehicle and compared to the average of the most economical commercial transport, according to the DGCB policy on "Moving on a personal vehicle at the request of the military."

Transportation – Rental car

Car rental will not be authorized. It does not meet CFTDTI regulations, as rental car is not the most economical and practical mode of transportation.

Transportation – Crown vehicles

If the learner is requesting to use a Crown vehicle, Art. 7.34 and 7.35 of the CFTDTI will apply. TD cost for a driver will not be authorized.

Commercial Transportation

Learners using Air travel or Train will require a Travel Authorization Number (TAN). Request for TAN is to be made by e-mail to +CMRSJ-InstitutOsside@forces.gc.ca

When requesting a TAN you will provide a flight quote with the exact date and time no later than two weeks before the course starts.

Transport – Air Travel

If the learner is requesting to use Air Travel, Art. 7.30 & 7.31 of CFTDTI will apply. Commercial flight reservations should be made as far in advance as possible, no later than 15 days prior to the course start date. Learners are expected to arrive at RMC Saint-Jean the day before the course starts. No shuttle will be provided from the Montreal Airport to RMC Saint-Jean; learners are to utilize a taxi ($125) to travel from the airport to RMC Saint-Jean.

The return flight reservation must be made to correlate with the shuttle schedule. All learners must use the shuttle to get to the airport. Any extra charges/fees resulting from a flight change request will be the responsibility of the member’s unit. Allow a minimum of 4 hours between the shuttle departure time and your scheduled return flight time in order to accommodate time to travel to the airport (Montreal traffic), complete check-in and pass through airport security. Ensure you do not book any flights before 20hrs EST of the last day of the program as schedules are subject to change at short notice.

• First Airport Shuttle departure: 16:00 (course end date)
• Second Airport Shuttle departure: 05:00 (next day)

Learners travelling by commercial transportation are reminded that, since the equipment required for the course does not exceed the carrier's authorized limit, the claim for excess baggage will not be permitted. Learners travelling by commercial transportation are reminded that, as per CANFORGEN 110/14 CMP 047/14 071213Z JUL 14, active and retired members of the CAF benefit from additional check baggage. Refer to the message for details.

Transport – Train

If the learner is requesting to use Train, Art. 7.31 & 7.32 of CFTDTI will apply. Via 1 is authorized. Montreal Central Station is usually used. Allow a minimum of 3 hours between the time the course ends time and your schedule return train time in order to accommodate time to travel to the train station (Montreal traffic), complete the check-in and pass through any security check.

Route Letter

Reservists only: You will send the electronic route letter to +cmrsj-institutosside@forces.gc.ca and the paper copy will be collect by your DS during Day1.

Rations and Quarters

All learners will stay and eat on site at RMC Saint-Jean. Rations and Quarters will automatically be reserved, covered by the Osside Institute, for all learners during the course (Sunday before the course until last Saturday noon at end of the course). On Individual Travel Authorization (ITA) please write 0,00$ for costs of R&Q.

Dinning Facility (Dextrase) operating hours:

Monday to Friday: 0630/0830 – 1100/1300 – 1700/1900; and

Saturday and Sunday: 0800/100 – 1130/1300 – 1700/1900

Learners will eat at the “Dextraze Pavilion,” will stay in the Pavilions Montcalm, Galissonnière or Maisonneuve in individual rooms, with a refrigerator, television and cable. Towels are also provided for the duration of the course. Free Internet (Wi-Fi) is available in all pavilions.

On each floor there is a laundry room, irons, and ironing boards. Accessories for washing are not provided. Learners should bring their hangers and an alarm clock. The rooms are maintained by the Corporation du Fort Saint-Jean.

A phone will be available in your room, local calls are free. The cost of long-distance is $ 20 for 400 minutes (about 6 and a half hours). If you choose this method, you must provide $ 20 in an envelope on the first morning to activate this service. There will be no refunds for unused minutes. Remember that the CF members are tenants on the site and are subject to the sharing of facilities as well as any other civilian organization.

Reporting-In Location

Upon arrival, learners must present themselves to “Accueil” located at the main entrance of the DeLéry Pavilion. The opening hours are Monday to Friday from 07:00 a.m. to 08:00 p.m. and on weekends 10:00 a.m. to 08:00 p.m. Outside of these hours, learners can obtain their keys at the commissionaire’s office located at the main gate of RMC Saint-Jean. You will receive an envelope with your keys and magnetic tag (which is used as a ration card) and any information needed for the first day. The magnetic tag provides access to Dextraze Pavilion (dining room), DeLéry building, the gym and the Drill Hall (building C-16).

SAP: The first day, the learners will present themselves at the "Bobby Girouard" auditorium, De Léry Pavilion (3rd floor, Room E3066) for 0800. If you need help, speak directly to senior executives.

SLP: The first day, the learners will receive a Welcome Brief at 0730 in room Grand Fort of Dextraze Pavilion (mess hall). They will be able to take their breakfast from the main hall into the Grand Fort room as they’ll receive the briefings over breakfast.

Then, they will present themselves at the "Bobby Girouard" auditorium, De Léry Pavilion (3rd floor, Room E3066) at 0855. If you need help, speak directly to senior executives.

ILP: The first day, the learners will present themselves in the CMRSJ auditorium at 0730, of DeLéry pavilion (access via 2nd floor, room C2037, or 3rd floor, room C3038).

Mess

All learners will be members of the “Vieux Mess” for the duration of their residential programme, with all privileges accordingly.

Mess dues for the duration of the learner`s stay is $21.00, if and only if, the programme is in location on the 1st of a month. If the first of the month is not part of the course dates, then the learner does not pay any mess dues at the Vieux Mess.

Reg F members: Mess dues will be automatically deducted from their pay by the mess software “Prophet”.

Res F members: Shall pay their mess dues directly at the Mess Manager`s Office with credit or debit card.

All learners will receive a receipt to be reimbursed for one month of Mess Dues at their home unit.

Refer to the following link for the dress code at the Vieux Mess. Note that jeans are authorized but must be clean and proper (no rips).

http://www.cmrsj-rmcsj.forces.gc.ca/vm/ten-dre/ten-dre-eng.asp

Proper dress, business / smart casual, for the mess is always expected from learners.

Leave

If learners wish to take annual leave at the end of the course, a Leave Request (CF 100) has to be completed and approved by their home unit.

Other Services

The following item is available at your own expense:

• Course picture - $10.00

Personal Mail

Participants may receive personal courier mail. To avoid inconvenience, it is important to identify the learner and use the following address:

Rank, Name and Inits
Bât: De Léry (109)
Institut Osside / ILP # ...., SLP # .... or SAP # ....
15 Jacques-Cartier Nord
Saint-Jean-sur-Richelieu, QC, J3B 8R8

Annex A - Regional Road Map

Annex B - Saint-Jean-sur-Richelieu Road Map

Annex C - Map of Royal Military College Saint-Jean

Enlarge version of RMC Saint-Jean' map

Building Listings

• 2 - Warehouse
• 3 - Les Forges Pavilion
• 4 - Montcalm Pavilion
• 5 - Vieux Mess
• 6 - La Galissonnière Pavilion
• 13 - Maisonneuve Pavilion
• C16 - Multifonction Pavilion
• C20 - Warehouse, Supply, Tailor
• 24 - Massey Pavilion (Corporation du Fort Saint-Jean)
• 26 - Old Jail
• 50 - Housing 4, 5, 6, 7
• 51 - Housing 8, 9, 10, 11
• 52 - Housing 12, 13, 14, 15
• 53 - Housing 16
• 54 - Housing 18, 20
• 55 - Housing 22, 24, 26, 28
• 56 - Housing 30, 32
• 57 - Housing 33
• 58 - Housing 34, 35
• 59 - Housing 17, 19, 21, 23
• 60 - Housing 25, 27, 29, 31
• 102 - Heating Plant
• 103 - Gate
• 104 - Mess St-Maurice
• 105 - Fort Saint-Jean Museum
• 107 - Champlain Pavilion
• 108 - Cartier Pavilion
• 109 - de Léry Pavilion
• 110 - Pumping Station
• 111 - Sanitary Pumping Station
• 115 - Commandant's House
• 116 - Vanier Pavilion (Sports Complex)
• 119 - Residence 3
• 122 - Fluoration Station North
• 123 - Fluoration Station South
• 124 - Marina
• 125 - Lahaie Pavilion
• 126 - Chemical Products Warehouse South
• 127 - Boat Storage
• 128 - Petrolium Product Warehouse
• 129 - Dextraze Pavilion
• 130 - Remise transformateurs C109
• 131 - Trailer
• 132 - Trailer
• 133 - Sports Shed

Annex D - Autobiography

In an effort to become better acquainted, we ask that you write an autobiography of 500 words or more in the third person with an embedded passport style picture.

This autobiography is to be sent to your Directing Staff on the week prior to the course, NLT first day of the course.

The autobiography and photograph will be treated as confidential and will be read only by those involved in your training. It is designed only to help your Directing Staff to get to know you.

The following are some points to consider in writing your autobiography:

• Childhood:
  • place of birth
  • number of children in your family
• Civilian Life/Education:
  • sports, athletic ability
  • type of school (private, public)
  • rural, urban
  • last completed academic year
  • additional civilian courses completed since enrolment
  • were you a member of an organization and in which capacity (clubs, scouts, cadets, student council)
  • the year in which you finished or quit school
  • marital status and family situation
• Description of your military career
  • completed career courses
  • employment type (technical or supervisory)
  • postings
  • your ultimate goal you wish to attain as a member of the CF

Annex E - Telephone Numbers and Personal Mail

For emergencies: Learners' families can reach them through the course director (during working hours) or through the RMC Saint-Jean Duty Officer (during evenings and weekends).

Annex F - MBTI

MBTI ILP INSTRUCTIONS

The MBTI Assessment is a psychometric tool that is used to enhance self-awareness and support leader development on the ILP. The assessment is administered by certified MBTI Practitioners and coaches that work for the Osside Institute. The MBTI process from assessment to getting your own Report is confidential, meaning your answers to the questions and your report are not shared with anyone else but you. You owe the information in this report.

The assessment is to be completed no later than the Friday that precedes the start of the ILP course.

The MBTI Assessment Process: You can view this short video about the MBTI process to get a better understanding of assessment and of the way to get the most out of it: https://youtu.be/d60SB8dBG0I?si=LwwRRHYS603BibkB

In brief, you will get an email invitation to complete this MBTI Assessment in your personal email account on the Monday before the ILP starts. This gives you ample time to access the assessment and complete it before course start. Taking the assessment itself is a 30-45 minutes process online. Once you are done, your report will be emailed back to you 24 to 48 hours before the first MBTI Activity on the ILP.

How is the MBTI used on the ILP? The MBTI directly supports 3 activities on the ILP but also connects to key topics like Character Based Leadership, Mentoring, and Leadership theories. All of these will be broached during the programme. The MBTI also directly links up with CAF Competencies and with valuable soft skills. If you want to gain a deeper insight into how the MBTI is used and presented on the ILP, perhaps this video may be of interest: https://youtube/6b9JVl4xW28?si=qtcXjQkbh6jBAPeP

Points of contact for the MBTI at the Osside Institute

Jean-Francois Marcoux, M.A., ACC, RBLP-T, MBTI and EQ-i 2.0 / 360 Certified
jean-francois.marcoux@cmrsj-rmcsj.ca

Maxime Rondeau, M.Sc. ACC, RBLP-T, MBTI and EQ-i 2.0 / 360 Certified
maxime.rondeau@cmrsj-rmcsj.ca

Date modified:

2025-06-18