- Academic auditor (AU)
- Academic Integrity Policy (Cheating and Plagiarism)
- Academic probation
- Aegrotat standing (CI)
- Anomalies in results
- Authorization letter
- Break week
- Challenge examination
- Common Core Courses of Canadian Military Colleges
- Corequisite course
- Course registration deadline
- Course syllabus
- Evaluation in a course
- Exemption (EX)
- Extra course (CS)
- Failing a course (EC)
- Final course grade
- Final exams
- First Class Distinction
- Full-time student
- Grade review
- Grading scale
- Interest student
- Language quality
- Language used in exams and course work
- Late submission of assignment
- Levels of studies
- Mandatory course
- Mutually exclusive courses
- Optional course
- Passing a course
- Permanent incomplete (INP)
- Post-nominal letters
- Reading week
- Recognition of prior learning
- Recognition of extracurricular learning
- Recognition of academic achievement
- Requirements for a Diploma of College Studies
- Requirements for a university degree
- School year
- Student visitor
- Study program
- Supplemental evaluation
- Temporary incomplete (INT)
- Term average
- Term failure
- Transcript notations
- Voluntary change of study program
- Withdrawal and referral
- Withdrawal from course (AB)
On May 29, 2018, the Faculty and Pedagogical Assembly (formerly the Faculty Council) discussed and ratified the academic regulations described in this document.
The Faculty Board approved them on August 16, 2019.
Amendments proposed to the Faculty Council on March 28, 2021, were adopted by the Senate on April 15, 2021.
A comprehensive review of the Regulations, leading to many additions and changes, was carried out between January and June 2022.
The revised current version Footnote 1 was submitted to the Faculty Council on June 15, 2023, and adopted by the Senate on August 16, 2023.
The Royal Military College Saint-Jean (RMC Saint-Jean) provides officer and naval cadets admitted to the Regular Officer Training Program (ROTP) with pre-university and university education recognized by the Ministère de l’Enseignement supérieur du Québec. A detailed description of the various programs is available on the RMC Saint-Jean portal.
University-level degree programs are offered under the Act to recognize the Royal Military College Saint-Jean as an educational institution at the university level. Pre-university programs are offered through a service contract with Formation Cégep Saint-Jean-sur-Richelieu.
This document describes the rules concerning university studies at RMC Saint-Jean and specifies the regulations for applying certain procedures. These rules and procedures have been developed to be consistent with the rules and procedures of the Royal Military College of Canada (RMC) with a view to ensuring fairness for officer cadets at the two institutions and ensuring a smooth transition from one military college to another, where applicable.
The rules concerning pre-university studies at RMC Saint-Jean (Preparatory and First Year courses) are, by default, those of the Cégep de Saint-Jean-sur-Richelieu, available through the following links:
Some of the links below lead to a site belonging to an entity not subject to the Official Languages Act. Information on this site is available in the language of the site.
Some sections of the Cégep de Saint-Jean learning assessment policy allow for departmental applications specific to the departments of RMC Saint-Jean.
Those departmental applications are available here: S:\DivEtudes\Commun\Règlements\Applications départementales 2022-2023.
However, some regulations concerning pre-university studies may be specific to RMC Saint-Jean, without contradicting the regulations of the Cégep de Saint-Jean. In addition, in a few cases, it was deemed useful to include regulations available on the Cégep de Saint-Jean website, for the sake of clarity in comparison with our university regulations. In what follows, these clarifications are identified with the phrase Applies specifically to pre-university studies at RMC Saint-Jean.
Academic auditor (AU)
Student enrolled in a course for which he is not subject to learning assessment and for which he will not earn any credits.
To register to audit a course, a student must obtain permission from the professor, the head of the department concerned, and the Director of Pre-university Programs or the Associate Dean for Undergraduate Studies. The deadline for registering to audit a course is the 14th calendar day after the term begins.
Audited courses will be annotated with “AU” on the transcript.
Academic Integrity Policy (Cheating and Plagiarism)
A student is placed on academic probation under the following circumstances:
- The student fails a course while under a Warning
- The student fails more than one course in the same term
The officer cadet is notified of this status by the Registrar’s Office, which keeps the information in a register.
Academic probation is lifted if the student passes all courses in the next two terms.
A student on academic probation may be summoned by a Progress Review Board at the discretion of the Cadet Wing.
An officer cadet who is placed on academic probation or is still on academic probation at the end of his last term at RMC Saint-Jean and transfers to Kingston will remain on academic probation there.
When an officer cadet is on academic probation for a fourth consecutive term, the Academic Wing will formally recommend to the Cadet Wing that a Progress Review Board be convened.
Aegrotat standing (CI)
The Faculty Council grants aegrotat standing to any student who is unable to complete all course evaluations but has received satisfactory grades on the evaluations he has completed, on recommendation of the professor, the head of the department responsible for the program, and the Associate Dean for Undergraduate Studies.
The credits earned are annotated with “CI” in lieu of a grade on the transcript.
Anomalies in results
Any anomaly relating to the distribution of marks, failures or withdrawal requests for the same course must be brought to the attention of the relevant department head. In such cases, the department head will carry out the necessary analysis in collaboration with the Dean of Studies.
Examples of anomalies: An abnormal grade distribution where a majority of students receive a very high or very low grade; a difference of 10 points or more between the average of two groups in the same course.
A letter signed by the Registrar that must be obtained by RMC Saint-Jean students in order to take courses at another institution with the intention of obtaining transfer credits in their program.
A week off for students during which all academic activities are suspended.
An examination intended to test the student’s knowledge of the subject matter of a course from which he is requesting an exemption. The purpose of the challenge examination is to determine whether credits should be awarded for this course without the usual obligation to complete the course and meet its requirements.
Departments establish the list of courses that may offer a challenge examination. The credits earned are annotated “CA” in lieu of a grade on the transcript. The student must be enrolled in the course to request permission from the Dean of Studies to take a challenge examination. A student may not ask to take a challenge examination for a course that he previously failed. A student given permission to take a challenge examination may not withdraw once registered. If a student fails a challenge examination, the notation “EC” is entered in the transcript. A supplemental examination cannot be taken for a failed challenge examination. A challenge examination cannot be taken twice for the same course.
Common Core Courses of Canadian Military Colleges
Mandatory courses that students at the two Canadian Military Colleges must successfully complete as part of their program of study to acquire the knowledge and skills required by the Canadian Armed Forces (CAF) for positions of responsibility. As for the academic pillar, the ROTP requires that a student passes all of these courses in order to qualify for a commission as an officer.
A course that a student must pass or for which he must receive credits to meet the requirements of the study program.
A course that may be taken at the same time as a course for which it is a prerequisite.
Prerequisites and corequisites are listed in the RMC Saint-Jean Calendar:
A course is a set of theoretical or practical learning activities. It is identified by a discipline code and a number. Each course carries a specified number of credits. Depending on its objectives, a course may include a variety of learning activities, such as lectures, seminars, labs, a practicum, and distance learning.
Course registration deadline
A student may not add courses to his schedule after the first two weeks of the term (first 14 calendar days).
Special permission may be granted by the Dean of Studies.
The course syllabus is an instructional document that provides the following details about a course:
- The code, title and weight of the course
- The name and contact information of the professor
- The course objectives
- The course content
- The types of teaching activities that will be used
- The nature and weight of the summative evaluations
- A schedule of activities and evaluations
- The policy on late penalties
- A reference to the Academic Integrity Policy
- The terms and conditions of the supplemental evaluation (if applicable)
- A mediagraphy
The department head reviews and approves course syllabuses prepared by faculty for all courses offered. Students are given the course syllabus in the first week of classes. Any substantive changes to any items in the course syllabus during the term must be explained to the students and authorized by the department head.
In all cases, at the end of the term, the modified course syllabus must be sent to the department head and to the Registrar’s Office for archiving.
For all university programs, a credit is a numerical value corresponding to the workload required to achieve the objectives of a course. One credit is equivalent to 45 hours of learning activities, including class time, personal work and learning assessments. A one-term university course is usually worth three credits, which corresponds to 135 hours.
A university course in any discipline for which a student may register to meet the minimum requirements of his study program.
Registration for such a course must be pre-approved by the department responsible for the student’s study program.
Equivalency is granted for a course, or set of courses, that has been evaluated through the prior learning assessment process and approved by the departmental director of the program in which the student is enrolled, as a replacement for a course in the program. The course, or set of courses, must comprise at least 60% common material, including all the key elements of the course for which equivalence is granted.
Equivalent courses are mutually exclusive in the student's program. Only one of the so-called equivalent courses may be credited in the student's program.
Course equivalency is recorded on the transcript, using the code "CO" in place of the grade. The grade obtained in a course bearing the "CO" code does not count in the calculation of the overall average.
Evaluation in a course
The final grade for a course is based on the results of summative evaluations such as the following:
- Homework: personal or team work, term assignments or projects
- Oral presentations
- Discussion groups
- Participation in class
- Oral exams
- Lab work and reports
- Comprehensive exam, integration project or final exam
The weighting of the various elements and the evaluation methods are specified in the course syllabus prepared by the professor and distributed to all students at the beginning of the term.
The professor may disqualify any student who has not completed or submitted the work required for a course from taking the comprehensive exam or the supplemental evaluation for the course.
An exemption may be granted for successful completion of courses at other pre-university or university institutions or for work experience. An exemption does not earn academic credit, but it will enable a student to replace exempted course with another course authorized by the program committee in order to earn sufficient credits to satisfy the program’s requirements. The exemption is indicated on the transcript with the annotation “EX”.
Extra course (CS)
A course that exceeds the requirements of a study program and which a student may take only with special permission from the head of the department concerned and the Director of Pre-university Programs or the Associate Dean for Undergraduate Programs, depending on the level of study.
Grades for extra courses count toward the overall average grade for the term and toward the cumulative average grade for the current program of study. Extra courses in the field of study that constitutes the student’s chosen study program are taken into account for the purpose of distinctions.
Failing a course (EC)
A student fails a course if he does not meet the course requirements and does not pass the supplemental examination. The pass mark is 50% for university courses.
Applies specifically to pre-university studies at RMC Saint-Jean: The pass mark is 60% for pre-university courses.
A student who does not achieve the pass mark and does not pass the supplemental examination fails the course.
A student who fails a compulsory course must repeat it in a subsequent term unless he transfers to a study program in which the failed course is not required.
A student who fails one or more courses may be at risk of failing the academic component of the ROTP if it is determined by the Academic Tracking Executive Board that the student will not be able to complete all requirements for graduation within the prescribed timeframe.
Failing a course a second time
When a student fails the same core course for the second time at either Canadian Military College or a university course at RMC Saint-Jean, he must withdraw from the study program (see Withdrawal and referral).
For core credits earned through courses credited by Cégep Saint-Jean and delivered at RMC Saint-Jean, the regulation applies only if exactly the same course is failed a second time (exactly the same code and title). However, if the failed course is a course taken at an institution other than a Canadian Military College, it is not considered a first or second failure.
Final course grade
The result of the evaluation of everything learned in a course.
Final exams take place on the dates and at the times indicated in the timetable prepared by the Registrar’s Office. The final examination for a course may be held outside the prescribed period. This regulation does not apply to individuals who need to take the exam at a different time from the rest of the students in the course because of exceptional circumstances.
The professor may disqualify any student who has not completed or submitted the required course work from taking the final examination for a course.
In the event of illness or deployment, a student may obtain permission from the department head to take a final exam at a time other than the date and time specified in the exam schedule. A student who wants to reschedule a final exam for any other exceptional circumstance must obtain approval from the Dean of Studies. The Registrar’s Office must be informed of all exceptions granted.
First Class Distinction
All graduating students who have at least an 80% average for all Third and Fourth Year courses receive a transcript and a diploma with the annotation “First Class Distinction.”
A student is considered full-time when enrolled in a minimum of 9 credits per term and 24 credits per year.
Any student enrolled in fewer credits (per term or per year) because it was impossible to do otherwise, for the purposes of the withdrawal and dismissal regulations, or for a reason deemed legitimate by the Registrar’s Office, will be considered full-time.
Any student has the right to request a grade revision, giving valid reasons. This request may be made at any time during the session. The mark obtained following this request may remain the same, be increased or reduced.
For all grade revision requests:
The student may request a grade revision from the professor within seven (7) working days of receiving the result. If there is no agreement between the student and the professor, the student may appeal the professor's decision to the Secretary General’s Office by submitting the Request for grade revision form within five working days of the professor's verdict. A request for grade revision must be supported by valid reasons (see note 1 below). Once the Secretary General’s office has confirmed the validity of the reasons for the request, it is forwarded to the relevant department head. The department head will form a three-person committee, including the professor who assessed the work for which the grade revision is requested. The committee invites the student to defend his or her point of view in person, if he or she so wishes. The committee makes its final decision known in writing within ten working days. The relevant department head notifies the student and the Secretary General’s Office of the committee's decision. The student will be informed of the verdict no later than ten working days after the application has been submitted.
Note 1 : Examples of invalid reasons: time or effort devoted to the assessment; considering the mark to be unfair for no specific reason.
Table 1: Grade review request process (see note 2 below).
- 7 working days following receipt of corretion
- 5 working days following teacher's verdict.
- The student fills in the form and submits it to the secretary general's office.
- The Secretary General forwards the form to the department director.
- Committee of 3, including the professor in question.
- The student is invited.
- The committee makes its final decision known in writing within 10 working days.
Note 2 : Under the supervision of the Dean of Teaching, the process can be accelerated by the Secretary General’s Office for grade review requests from graduating students, i.e. those in the final session of the fourth year.
Rule specific to pre-university studies at RMC Saint-Jean: Students may request a grade revision from the Secretary General’s Office no later than seven working days before the start of the next academic session. The Secretary General's Office will forward the request to the professor and department head concerned. Given that a request for a grade revision must be supported by valid reasons, if the student's request is received favorably by the department head, the latter forms a three-person committee (including the professor concerned). At the student's request, he or she can meet with the committee to express his or her point of view orally. The student also has the option of making representations to the committee in writing. The committee makes its decision known, with written reasons, within ten working days. The committee's decision is final. The Secretary General’s Office notifies the student of the committee's decision.
If the student is eligible for a supplemental evaluation in the course for which he or she is requesting a final grade review, and this evaluation is scheduled for a date prior to that on which the grade review verdict will be known, the student will be allowed to take the supplemental evaluation. If the grade review verdict is favourable and results in the student passing the course, the supplemental evaluation will not be counted towards the limit of four provided for in the regulations on supplemental evaluations.
A+: 94 - 100
A: 87 - 93
A-: 80 - 86
B+: 76 - 79
B: 73 - 75
B-: 70 - 72
C+: 66 - 69
C: 63 - 65
C-: 60 - 62
D+: 56 - 59
D: 53 - 55
D-: 50 - 52
E: 40 - 49
F : 0 - 39
A student who takes a course for which he earns credits, without being admitted to a study program.
To register for a course as an interest student, a student must obtain permission from the Associate Dean for Undergraduate Studies.
The deadline for joining a course as an interest student is the 14th calendar day after the start of the term.
Special permission may be granted by the Dean of Studies.
A penalty of 10% of the assignment or exam value is applied for errors related to the quality of the language. For courses in which one of the learning objectives is related to language quality, the weighting or penalty is determined by the department concerned.
If a student fails a course due to the application of this rule, the failure must be upheld. Thus, a student cannot contest his or her grade on the basis of the penalty applied for language quality.
In all cases, the rule relating to language quality must be included in the course syllabus.
Language used in exams and course work
Students may complete assignments and evaluations in either official language, with the exception of literature and second-language courses, where all assignments and evaluations must be completed in the language of the course.
However, students who intend to do their assignments and evaluations in the official language that is not that of the course must so inform the professor no later than seven days after the beginning of the term. If the professor is unable to grade assignments and evaluations produced in that language, he must immediately inform the department that arrangements need to be made for the work to be graded.
Late submission of assignment
A minimum penalty of 10% per calendar day is imposed for any work handed in late without acceptable justification (e.g. health, mortality, exceptional event, deployment). Professors are free to impose further penalties in accordance with departmental policies. This must be explicitly stated in the course syllabus.
The maximum deadline for handing in an assignment is left to the discretion of each department. Once this deadline has passed, the assignment will receive a grade of 0.
For justified delays (e.g. health, mortality, exceptional events, deployment), an agreement must be reached between the professor and the student. If the student knows that he/she will hand in his/her work late, he/she must make an agreement with his/her teacher before the official hand-in date. In the event of an emergency, the student has 24 hours in which to contact his or her teacher, unless an exceptional circumstance prevents him or her from doing so.
Levels of studies
There are two levels of studies at RMC Saint-Jean: pre-university and university. The pre-university level includes the Preparatory Year and the First Year. The university level includes the Second, Third and Fourth Years.
Mutually exclusive courses
Courses for which credits may be earned for only one or the other. Two equivalent courses are necessarily mutually exclusive, but two mutually exclusive courses are not necessarily equivalent.
A course that is part of a student’s program of study and that the student must choose from a list established by the department responsible for the program for a given term.
Passing a course
A student passes a course if he meets the requirements of the course. The passing grade is 50% for university-level courses.
Applies specifically to pre-university studies at RMC Saint-Jean: For pre-university courses, the passing grade is 60%.
Permanent incomplete (INP)
A notation on the transcript for a course that will not be completed, but with no mention of withdrawal or failure.
In exceptional cases, the Dean of Studies, on the recommendation of the department head, may authorize a “permanent incomplete,” identified by the annotation “INP” in the transcript, provided that there is certainty that the student will not be able to complete the course. Before granting permission, the Dean of Studies may require a medical certificate or other documentation attesting to the exceptional circumstances warranting the waiver.
Students achieving the standard in all of the four Regular Officer Training Plan (ROTP) pillars earns the letters “rmc” after their name on the diploma.
A course that must be completed successfully before the start of another course.
Prerequisites and corequisites are listed in the RMC Saint-Jean Calendar:
University academic week during which there are no classes.
Recognition of prior learning
Procedure enabling students to obtain official recognition of what they have acquired through various training courses or experiences prior to or during their studies in their program.
Recognition of prior learning may be granted on the basis of extracurricular or academic experience. The total number of credits granted through recognition of prior learning (or equivalence or substitution) cannot exceed half the credits in a program.
The student must submit his or her request to the General Secretariat, providing all required documents.
Recognition of extracurricular learning
Credits are granted to students, following the prior learning assessment process for the program of study in question, when it is demonstrated that they have achieved, through extracurricular training, professional experience, a probationary examination or due to exceptional circumstances approved by the program's departmental director, the objectives of the course for which they are requesting an equivalence or substitution.
The credits awarded are recorded on the transcript using the code "CO" instead of a grade. Grades obtained in courses bearing the "CO" code are not included in the calculation of the overall average.
Recognition of prior academic achievement
Credits are awarded to students for university or pre-university courses that are deemed equivalent or acceptable substitutes through the prior learning assessment process for the program of study in question.
For university courses completed outside the Royal Canadian Military Colleges and RMC Saint-Jean's partner military academies and universities, a minimum grade of "C minus" is required (unless otherwise agreed between the two institutions).
Credits awarded are recorded with the code "CO" in lieu of a grade, on the transcript. The grade obtained in a course bearing the "CO" code does not count in the calculation of the overall average.
Requirements for a Diploma of College Studies
Applies specifically to pre-university studies at RMC Saint-Jean: Under the College Education Regulations, to earn a Diploma of College Studies (DCS), a student must meet all the objectives and requirements of his program of study, including successful completion of the following:
- All courses required by the program of study or equivalents
- The Exit Test of language of teaching and literature
- The program comprehensive examination
The pass mark for all pre-university courses is 60%.
Note: A student may continue his university studies at RMC Saint-Jean without having obtained a DCS, provided that his file is acceptable to the university program authority. Similarly, a student may continue his university studies at RMC without having obtained a DCS, provided that his file is acceptable to the dean of the RMC faculty in which the student will be studying.
The main criterion for a student’s record to be considered eligible for admission to a university program is the number of credits earned in the Canadian Military Colleges’ core curriculum and the core curriculum specific to the university program selected.
Requirements for a university degree
To earn a bachelor’s degree or a certificate from RMC Saint-Jean, a student must complete all academic requirements. If a student is denied a bachelor’s degree or certificate for cause, the Senate may consider awarding an appropriate degree or certificate at a later date upon presentation of supporting evidence.
The Senate may refuse to award a bachelor’s degree or certificate to a student for any reason.
To earn a bachelor’s degree or certificate from RMC Saint-Jean, a student must successfully complete a minimum of 50% of the credits required for that degree or certificate at RMC Saint-Jean.
RMC Saint-Jean credits previously earned toward an RMC Saint-Jean bachelor’s degree may also be used for up to 50% of the credits required to earn an RMC Saint-Jean certificate.
A period that generally runs from August to May inclusive, consisting of an fall semester and a winter semester.
A student who is enrolled in a program at another university or military academy and is authorized by his home institution to take courses at RMC Saint-Jean.
A defined, structured and coherent set of learning activities, the successful completion of which is required for graduation.
Substitution is granted for a course, or set of courses, that has been evaluated through the prior learning assessment process and approved by the departmental director of the program in which the student is enrolled, in place of another course to satisfy a specific requirement of that program, even if it has not been approved as an equivalent course.
If the student takes both courses (the substitute course and the substituted course), since they are not equivalent, they can both be taken for credit. The departmental director responsible for the program of study identifies one of them as fulfilling a program requirement and the other as an optional or elective course.
A substitution is recorded with the code "CO" in place of a grade on the transcript. The grade obtained in a course bearing the "CO" code does not count towards the overall average.
Additional evaluation offered by the professor to a student in a situation of failure to enable him or her to pass the course.
In all university credit courses, a supplemental evaluation is scheduled at the end of the semester for students who have obtained a final grade between 40% and 49%.
To be eligible for a supplemental evaluation, a student must have obtained an overall average of at least 50% at the university level for the session in question, and cannot have been found guilty of academic misconduct for that course.
If there are other conditions to be met in order to be eligible for a supplemental exam of a particular course (for example, having passed the final evaluation, or having submitted all assignments), these must be indicated in the course syllabus and approved by the department concerned.
Applies specifically to pre-university studies at RMC Saint-Jean: In pre-university courses, a final grade between 50% and 59% is required to be eligible for a supplemental evaluation.
Applies specifically to pre-university studies at RMC Saint-Jean: To be eligible for a supplemental evaluation, a student must have an overall average grade of at least 60% for the semester at the pre-university level and cannot have been found guilty of academic misconduct for this course.
Note: With regard to the requirement to calculate the overall average, a waiver may be granted by the Secretary General in exceptional circumstances (e.g. family situation, medical situation, strike, etc.).
If the student meets all the conditions to be eligible for a supplemental evaluation, he/she is entitled to it and may register for it when invited by the Secretary General’s Office.
Supplemental evaluations may take a variety of forms: an exam, a paper or essay, a lab report, an oral exam, an assignment or combination of these forms, as determined by the professor.
Supplemental exams take place according to the schedule set out in the Supplemental Exam Calendar. In the event of illness, death, an exceptional event or deployment, for example, a student may obtain permission from the head of the department concerned to take a supplemental evaluation at a time other than the date and time specified in the supplemental exam schedule. Students wishing to reschedule an evaluation for any exceptional circumstance must obtain the approval of the Dean of Studies. The Secretary General’s Office must be informed of any exceptions granted.
In the three years of the university level, no more than two supplemental evaluations are permitted per term.
Applies specifically to pre-university studies at RMC Saint-Jean: A student cannot write more than three supplemental evaluations in each of the two terms in the Preparatory Year and in the first term of the First Year. In the second term of the First Year, no more than two supplemental evaluations are permitted.
In addition, no student is permitted to take more than a total of four supplemental evaluations during their studies at the Canadian Military Colleges.
Applies specifically to pre-university studies at RMC Saint-Jean: The supplemental evaluation for certain pre-university courses does not count toward this limit of four supplemental evaluations. Any supplemental evaluation in a pre-university course for which the RMC grants equivalency will be entered in the student’s record and forwarded to the RMC (see “List of courses in the science pre-university program for which supplementals will be allowed and counted” and “List of courses in the social science pre-university program for which supplementals will be allowed and counted,” both available at the end of this entry).
A minimum grade of 50% is required to pass a supplemental evaluation in a university-level course.
Applies specifically to pre-university studies at RMC Saint-Jean: A minimum grade of 60% is required to pass a supplemental evaluation in a pre-university course.
A student who passes a supplemental evaluation for a university course will be assigned the grade earned prior to the supplemental evaluation in the “Grade” column of the transcript, but the annotation “(RE)” will appear in the “Supplemental” column, and a grade of 50% will be included in the calculation of the student’s average.
Applies specifically to pre-university studies at RMC Saint-Jean: A student who passes a supplemental evaluation for a pre-university course is assigned the passing grade, 60%.
Applies specifically to pre-university studies at RMC Saint-Jean: List of courses in the social science pre-university program for which supplementals will be allowed and counted:
- 101-223-ST Human Biology
- 101-901-RE Human Biology
- 201-C23-ST Complements of Mathematics
- 201-103-RE Calculus I
- 201-313-ST Applied Statistics in Social Sciences
- 300-424-ST Politics and Contemporary Issues
- 330-114-ST Introduction to World History
- 330-033-ST Canadian History
- 330-910-RE History of Western Civilization
- 330-053-ST History of Civilizations
- 330-423-ST History of Canada
- 350-033-ST Social Psychology
- 350-102-RE General Psychology
- 350-303-ST Introduction to Psychology
- 350-413-ST Psychological Themes and Society
- 360-300-RE Quantitative Methods in the Social Sciences
- 383-003-ST Economics II
- 383-123-ST Introduction to Economics
- 383-413-ST Contemporary Issues in Economics
- 383-920-RE Introduction to Economics
- 385-103-ST Politics in Canada and Quebec
- 385-204-ST Current Issues in International Relations
- 385-213-ST Introduction to Political Science
- 420-GEA-03 Introduction to Computer Science
- 603-P24-ST Select Topics in English Literature
Applies specifically to pre-university studies at RMC Saint-Jean: List of courses in the science pre-university program for which supplementals will be allowed and counted:
- 201-NYB-05 Calculus II
- 201-024-ST Advanced Mathematics
- 201-NYC-05 Linear Algebra and Vector Geometry
- 201-SN3-RE Integral Calculus
- 201-4M4-ST Linear Algebra and Vectorial Geometry
- 202-C25-ST Chemistry B
- 202-024-ST Complements of Chemistry
- 202-4C4-ST Complements of Chemistry
- 203-NYB-05 Electricity and Magnetism (winter)
- 203-NYC-05 Waves, Optics and Modern Physics
- 203-1P5-ST Electricity and Waves
- 203-4P5-ST Waves and Modern Physics
- 242-GEB-03 Engineering Graphics
- 350-C13-ST Introduction to Psychology
- 420-GEB-03 Introduction to Computer Science
- 420-SN1-RE Programming in Science
- 603-P24-ST Select Topics in English Literature
Temporary incomplete (INT)
A notation in the transcript for a course that was not completed by the end of the term but will be completed at a later date.
In exceptional cases, the Dean of Studies, on the recommendation of the department head, may authorize a “temporary incomplete,” identified by “INT” in the transcript, provided that the student applies for it in writing and the professor agrees to perform or submit an evaluation at a later date. Before granting permission, the Dean of Studies may require a medical certificate or other documentation attesting to the exceptional circumstances warranting the waiver. Where the Dean of Studies agrees to grant a temporary incomplete, the student will be notified in writing of the deadline by which he must take or submit the deferred evaluation. If the professor has not submitted a revised grade by the end of the next term, the “INT” is automatically deleted from the transcript, and the provisional grade becomes the final grade. The maximum period for a term may be extended if it is clear that the course requirements cannot be met because of exceptional circumstances (not just because of workload, for example). A student who is unable to complete a course because of CAF operational requirements must apply for withdrawal due to military service commitments. In that case, the transcript will be annotated with “ABS” (Withdrawal (military service commitment)).
A result based on the weighted average of grades earned by the student during the term in all courses taken in the student’s program of study.
This means that with a reasonable course load, the officer cadet is not expected to be able to complete his program of study within the expected duration of his subsidized studies.
Applies specifically to pre-university studies at RMC Saint-Jean
If, at the end of a term, a Preparatory Year student’s performance is such that the Director of Pre-University Programs determines that with a reasonable course load, the student will not be able to complete the program of study within the prescribed timeframe, the Faculty Council may declare the student to be in “term failure” status.
At the end of the fall semester, final decisions regarding a First Year student are made jointly by RMC Saint-Jean’s Academic Tracking Executive Board and the RMC deans.
At the end of the winter semester, final decisions regarding a First Year student who intends to pursue university studies at the RMC are made by the RMC deans.
At the end of the winter semester, final decisions regarding a First Year student who will pursue university studies at RMC Saint-Jean are made by the head of the department responsible for the university program that the student wishes to enter in Second Year.
Second, Third or Fourth Year
At the end of the fall and winter semesters, final decisions regarding a Second, Third or Fourth Year student enrolled in the International Studies program are made by the Faculty Council of RMC Saint-Jean.
At the discretion of the Commandant, RMC Saint-Jean, a student in this situation may retake the term. If the student does not receive permission from the Commandant, he is permanently excluded from the ROTP.
In addition to numeric and letter grades, RMC Saint-Jean uses the following notations in student transcripts:
ABS: Withdrawal (military service commitment)
AC: Accepted (refers to specialization seminar)
CI: Aegrotat standing
CO: Credit granted
CS: Extra course
EPR: In progress
EX: Exempt (no credit granted)
INP: Permanent incomplete
INT: Temporary incomplete
Applies specifically to pre-university studies at RMC Saint-Jean: A numerical value corresponding to the workload required to achieve the objectives of a pre-university course. One unit equals 45 hours of learning activities. This includes class time, personal work and learning evaluations.
Voluntary change of study program
A student who wishes to change his study program must obtain the authorization of the Director of Pre-university Programs or the head of the department responsible for the university program concerned, depending on the student’s level of study, and then obtain the authorization of the Career Officer and the Director of Cadets.
The deadline for requesting a voluntary program change is the 5th day of classes in the term.
A Preparatory or First Year officer cadet in his first term at RMC Saint-Jean must complete that first term in the program specified in his ROTP contract, unless (1) there has been an error regarding the program offered, or (2) new information has become available that makes the officer cadet ineligible for the program offered, or (3) special permission has been granted by the Director of Pre-university Programs or the Registrar.
A student is issued a Warning at the end of a term if he fails either a credited or a non-credited course.
The officer cadet is notified of this status by the Registrar’s Office, which keeps the information in a register.
The Warning is withdrawn if the student passes all courses the following term.
An officer cadet who fails a course while under a Warning will be placed on academic probation.
An officer cadet who receives a Warning at the end of his last term at RMC Saint-Jean and transfers to Kingston will remain under a Warning there.
The weighting of a course is composed of three numbers: the number of hours per week required for (1) classroom instruction, (2) practical instruction (e.g., labs, in-class exercises), and (3) personal work assigned by the professor outside class time to fulfil the requirements of a course.
Withdrawal and referral
Save in exceptional circumstances, a full-time student is withdrawn from a program of study in the following circumstances:
a. The student fails a mandatory course in his program for the second time, as defined in the “Failing a course” section (does not apply to mutually exclusive courses, acceptable substitute courses, or courses taken at another institution).
b. The student’s overall average for the term is less than 55% for the pre-university level or less than 45% (before conversion to a letter grade) for the university level.
c. The student fails compulsory courses in his program totalling more than 12 credits in a term.
d. The student fails courses in his program totalling more than 24 credits.
Any student who is withdrawn from a program of study may apply for admission to another program. Admission to the new program must be authorized by the Dean of Studies.
The Senate of the Royal Military College Saint-Jean may, at any time, require a student to leave the university if it finds the student’s conduct, attendance, work or progress unsatisfactory.
Withdrawal from course (AB)
A student may withdraw from a course at any time during the first four weeks of the term (first 28 calendar days), and the course will not appear on his transcript.
Normally, a student will not be permitted to withdraw from a course after the end of the seventh week (49th calendar day) of the term. Withdrawal from a university course between the beginning of the 5th week (29th calendar day) and the end of the 7th week (49th calendar day) of the term will result in a notation of “AB” on the transcript and, after the end of the 7th week, a grade will be assigned to the course in which the student is enrolled (unless another code is allowed under these regulations).
In exceptional cases, before a grade becomes final for a course, the Dean of Studies may authorize withdrawal from a course at any time during the term, and an “AB” notation will be entered in the transcript. However, when a grade has been formally approved, the Faculty Council or the Senate must authorize withdrawal from the course since it involves the removal of a grade. An “AB” would then appear on the transcript.
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