Academic Regulations

Preamble

The Royal Military College Saint-Jean (RMC Saint-Jean) provides officer cadets admitted to the Regular Officer Training Program (ROTP) with college and university training recognized by the ministère de l’Éducation et de l’Enseignement supérieur du Québec. A detailed description of the various programs offered on the RMC Saint-Jean portal.

College-level programs are offered in partnership with Cégep Saint-Jean-sur-Richelieu. University-level degree programs are offered under the Loi sur le Collège militaire royal de Saint-Jean (University Charter).

This document briefly describes the main rules concerning college and university studies and specifies the regulations for applying certain procedures. These rules and procedures are consistent with the rules and procedures of the Royal Military College of Canada (RMC) to allow for a smooth transition from one military college to another for officer cadets who are required to continue their university studies in this institution. They also respect the various ministerial and institutional regulations governing college and university education in Quebec, to ensure recognition of the training offered by the ministère de l’Éducation et de l’Enseignement supérieur du QuébecNote de bas de page 1.

Definitions

School year:

From August to May inclusive for all RMC Saint Jean students. The school year is composed of two semesters: autumn semester and winter semester.

Academic Audit:

Student who attends a course without having to complete course evaluations and without the possibility of obtaining credit or unit.

Corequisite:

A corequisite course that can be followed at the same time as a course of which it is a prerequisite.

Course:

Study unit designated by a code and a number. College courses are two to five hours a week, while those in the university cycle are three hours a week.

Acceptable replacement course:

Courses that have been reviewed by the faculty through the Prior Learning Assessment Service and approved by the Director of College Programs or by the Associate Dean for University Programs in the relevant academic cycle to replace a given course in order to meet a specific requirement for a degree program, even if it has not been approved as an equivalent course. To determine if it is an acceptable replacement course, learning objectives of this course must match those of the course to be replaced.

Common Core Courses of Canadian Military Colleges:

Compulsory courses that students at both Canadian Military Colleges must successfully complete as part of their program of study in order to prepare for positions of responsibility in the Canadian Armed Forces (CAF).

Equivalent course:

Courses that have been reviewed by the faculty through the Prior Learning Assessment Service and approved by the College Program Director or by the Associate Dean for University Programs in the relevant academic cycle to replace another course because the learning objectives are equivalent, and it comprises at least 60% of the subject and all the key elements of this course.

Optional course:

A course that is part of another discipline or optional course that the student can register for in order to meet the minimum requirements of a program of study.

Mutually exclusive courses:

Courses for which credits can only be obtained for one or the other. Two equivalent courses are necessarily mutually exclusive. However two mutually exclusive courses are not necessarily equivalent.

Compulsory course:

A course that the student must pass, and for which he must obtain units or credits to meet the requirements of the program of study.

Optional Course:

A course that is part of a discipline, without being mandatory.

Extra Course:

Courses exceeding the requirements of a program of studies and which a student may only follow with the special permission of the Director of College Programs or the Associate Dean for University Programs depending on the academic cycle concerned.

Credit:

For all university programs, the equivalent of 15 hours of training, learning activities and assessment. A university course is usually worth three credits.

Credit Granted:

Credit granted on the basis of a challenge examination, non-university courses, or professional experience (or expertise) deemed sufficient after the evaluation process of the previous training.

Transfer credits:

Credits awarded for a successful course in another post-secondary institution.

School Cycles:

The studies at RMC Saint-Jean are divided into two school cycles: college and university. The college cycle consists of two years: the Preparatory year and the First year. The university cycle includes three years, consisting of the Second, Third and Fourth years.

Failure of a Course:

A student is deemed to have failed a course if he does not meet the requirements of that course and fails the Supplementary Evaluation.

In Good Standing:

To be in good standing, a student must meet all of his ROTP obligations.

Free Student:

A free student is a student who takes courses without being admitted to a program of studies.

Student visitor:

A visiting student is one who is enrolled in a program at another university or military academy and is authorized by his home institution to take courses at RMC Saint Jean.

Supplementary Evaluation:

A Supplementary Evaluation offered to a student who has not completed a course, to enable him to obtain credits for it.

Challenge Examination:

Examination intended to test the student's knowledge of the subject matter of a course from which he or she requests to be exempted. The purpose of the probationary examination is to determine whether credits or credits should be awarded for this course without the usual requirements to complete the course and meet the requirements for it.

Exemption:

Granted when the student does not have to take a compulsory course in a program of study because he has demonstrated a good knowledge of the subject (for example, during a probationary examination, or on the basis of his previous training or experience).

End of Semester:

The end of the semester coincides with the end of the end-of-term exam period.

Post-Nominal Letters:

Students who achieve the final goals of the four pillars of the ROTP merit the post-nominal letters "rmc" after their name, upon graduation.

Authorization Letter:

A letter signed by the Registrar that must be obtained by RMC Saint Jean students in order to take courses in another institution, with the intention of obtaining transfer credits in their college program.

Semester Average:

The student average, calculated at the end of the semester and based on all required and optional courses in the program taken during this semester. The number of units or credits of each course is combined with the value of each mark in the calculation of the average.

Course Mark:

The mark attributed to the end of the course, based on personal work, practical work, exams and other course requirements established by the professor.

Weighting:

The number of hours per week required to meet the requirements of a course. Weighting includes the number of hours of training, learning or assessment activities in the classroom or laboratory, and estimated hours of personal work.

Prerequisite:

A course that must be completed successfully before the start of another course.

Study Program:

All of the courses required to obtain a particular diploma or certificate.

Success:

It is considered that the student has successfully completed a course if he meets all the requirements applicable for the course to the satisfaction of the professor and the course syllabus.

Reading Week:

The school calendar provides for a reading week at each semester (fall and winter) for the university cycle. During this week, classes are suspended and students can devote themselves to their school work and other out-of-class school activities.

Spring Break:

The school calendar includes a week-long break during the winter semester for the college and university cycle. During this week, all school and military activities are suspended and students are free to take leave.

Unit:

For all college programs, 45 hours of training, learning and evaluation activities as part of a course.

Rules Concerning Studies

These rules apply to all programs offered at RMC Saint Jean, both at the college and university levels. However, some sections deal specifically with college-level issues, while others relate to the university level.

Requirements for a Diploma of College Studies (DCS)

In accordance with the College Education Regulations, in order to obtain a Diploma of College Studies (DCS), a student must achieve all of the objectives and requirements of his program of study, including the achievement of the following:

  • The program synthesis test
  • The Exit Test of language of teaching and literature
  • All courses required by the program of study or their equivalents

The pass mark for all college courses is 60%.

Note: In some cases, a student may continue his university studies at RMC without having obtained his DCS, provided his file is acceptable to the program director of that institution. Similarly, in certain cases, a student may continue his university studies at RMC Saint Jean, without having obtained his DCS, on condition that his file is deemed acceptable by the Associate Dean for University Programs of this institution.

Requirements for Obtaining a University Degree (Bachelor's Degree)

To obtain a RMC Saint Jean bachelor's degree, a student must achieve all the objectives and requirements of his program of study, including the success of the following:

  • The specialization seminar
  • All courses required by the program of studies or their equivalents
  • A minimum of 50% of the credits obtained as part of his studies at RMC Saint Jean.

The pass mark for all university-level courses is 50%.

The RMC Saint Jean Senate is responsible for granting university degrees.

Evaluation in a course

A college or university degree is the declaration that the holder has achieved a measurable academic success, determined according to a recognized evaluation system. The student's academic performance is assessed in each of his courses. The final grade of a course is calculated from the results obtained in one or more of the following:

  • Homework: personal or team work, semester assignments or projects
  • Oral presentations
  • Simulations
  • Discussion groups
  • Participation in class
  • Tests
  • Oral exams
  • Class work and laboratory reports
  • Course synthesis tests, integration projects or final exams.

The weighting of the various elements and the evaluation methods are specified in the Course Syllabus prepared by the professor and distributed to all students at the beginning of the semester.

At the university level, the professor may refuse any student who has not completed or submitted the work required for a course the authorization to pass the course synthesis test or the Supplementary Evaluation of this course.

In exceptional cases, the Academic Dean may authorize the award of an incomplete grade, followed by the "IN" code, provided that the student submits an application to that effect and the professor agrees to receive the work at a later date. (Prior to granting this permission, the Academic Dean may require a written request or medical certificate or other document attesting to the existence of exceptional circumstances justifying the waiver.) Where the Academic Dean agrees to grant an incomplete, the student will be notified in writing of the deadline by which he will have to submit the work late.

If a revised grade has not been submitted by the end of the next semester, "IN" is automatically deleted from the transcript and the provisional grade becomes the final grade. The maximum period of a semester may be extended if it is clear that the course requirements cannot be met due to exceptional circumstances and not simply, for example, because of the workload. If it is unlikely that a student will be able to complete the course due to CAF operational requirements, he is invited to submit a request for abandonment without penalty.

Course Syllabus

The department head analyzes and approves lesson plans written by professors for all courses offered. Course Syllabus are presented to students the first week of class. Any substantial changes made to any of the elements of the course plan during the semester must be explained to students and authorized by the department head.

Transcript Related Regulations (University Level)

In addition to numeric grades, RMC Saint Jean uses the entries shown below on the student's Transcript to reflect course status:

Transcript Notations

Transcript Notations
Notation Meaning
AC Accepted (refers to specialization seminar)
AE Aegrotat Standing
AU Audit
CG Credit Granted
CN No Credit
EX Extra Course (in excess of normal degree requirements)
EXE Exempt (no credit given)
IN Incomplete
IP In Progress
TC Transfer Credit
WD Withdrawn
WDS Withdrawn (military service commitment)

Aegrotat Standing (AE):

Aegrotat Standing in a course may be granted by Faculty Council to a student who has been unable to write the final examination, but who has received satisfactory term marks. Courses passed with Aegrotat Standing will be so annotated in the transcript and will not be included in the calculation of the overall average.

Audit (AU):

A student must formally register to audit a course at the beginning of the term, subject to the permission of the professor and the Director of College Programs or Associate Dean for University Programs depending on course level, and will not normally be allowed to change to regular course status after registration deadlines have passed. The level of participation of auditing students will be determined by the teaching staff, and will normally exclude submission of assignments or writing exams. Audited courses will be annotated by the code "AU" on the transcript.

Challenge Exam:

In conjunction with the respective faculty, the Director of College Programs or Vice-Dean of Studies, depending on the level, will determine which courses are appropriate for challenge, as well as determine the appropriate method of evaluation. Course credits earned through successful passing of a Challenge Exam will be annotated as "CG" (Credit Granted) on the transcript. Students cannot request a Challenge Exam for a course in which they were unsuccessful, in lieu of repeating a course or a supplemental evaluation. This applies both to courses taken at RMC Saint Jean or other institutions. Students must request and receive permission to attempt a Challenge Exam to the Academic Dean before the beginning of each academic year. Once approved, students must register for the course through the Registrar’s Office. Students authorized to write a Challenge Exam may not withdraw once registered. Students will be assigned a course grade. Those who fail to complete the requirements for the Challenge Exam will be assigned a failing grade. A Supplementary Evaluation cannot be written for a failed Challenge Exam. A course cannot be challenged a second time.

Credit Granted (CG):

Credits granted following a challenge exam or for courses completed outside the university system or recognized professional experience (or expertise) are annotated on the transcript with the code "CG". Marks for CG courses will not be included in overall average calculations.

Extra Courses (EX):

The grades obtained in Extra Courses are counted in the student's term and cumulative averages, and when the Extra Course is within the field of study or discipline, the grade obtained in that course is taken into account with respect to the award of distinctions.

Exemption (EXE):

An exemption does not earn academic credit, but will enable the student to replace the exempted course with another elective course in order to earn sufficient credits to satisfy degree requirements. The transcript is marked with the code "EXE".

Transfer Credit (TC):

Transfer credits may be granted for university courses that are assessed through the evaluation process of previous training and is deemed satisfying RMC Saint Jean’s academic requirements for a given program. Transfer Credits are annotated on the transcript with the code “TC”.

Distinction

All university students who graduate with an 80% average for all Third and Fourth year courses have their transcript annotated « First Class Distinction.

Grade Points and Numerical Scale of Marks
Letter Grade Corresponding Mark
A+ 91-100
A 86-90
A- 80-85
B+ 76-79
B 73-75
B- 70-72
C+ 66-69
C 63-65
C- 60-62
D+ 56-59
D 50-55
E 40-49
F 0-39

Failing a Course

A student who has not obtained the pass mark in a course and who has subsequently failed the supplemental examination (whether by failing the supplemental examination or by not showing up for it) fails the course.

A student who fails a course shall repeat the course during a later semester unless the student transfers to an academic program in which the failed course is not required.

A student who fails one or more courses will probably not fulfill all the requirements to receive a college or university diploma within the timeframe set by the ROTP.

A student who fails one or more courses may fail the semester.

Supplementary Evaluations

In most courses, a Supplementary Evaluation is held at the end of each semester for the benefit of students whose mark is between 50 % and 59 % (college level) and between 40% and 49 % (university level).

To be admitted to a Supplementary Evaluation, a student must have a general average of at least 60% for the semester at the college level and at least 50% at the university level.

The professor may, however, deny admission to the supplemental examination if a student has not completed the required coursework as long as this requirement is included in the lesson plan.

Supplementary Evaluation may be in various formats: an exam, a paper or dissertation, a lab report, an oral exam or any work or combination of formats as determined by the professor.

A student cannot write more than three Supplementary Evaluations in each of the two semesters in the Preparatory Year and in the first semester of the First Year. In the second semester of the First Year and in the three university level years, a maximum of two Supplementary Evaluations is permitted.

In addition, students are authorized to write no more than four Supplementary Evaluations during their undergraduate studies at a Canadian Military College.

Any Supplementary Evaluation in a college-level course recognized by RMC will be recorded in the student’s file and transmitted to RMC (see course list for both college level programs offered by RMC Saint Jean [Social Science and Science]).

A minimum mark of 60% is required to pass a Supplementary Evaluation in a college course, and 50 % is required for a university course.

A student who passes the Supplementary Evaluation will receive a final mark of 60 % (college level) and 50 % (university level) for that course, regardless of the mark attained on the Supplementary Evaluation.

A student who fails the Supplementary Evaluation will receive the original mark earned for that course during the semester.

List of college-level courses in Science for which Supplementary Evaluations are authorized and accounted for:

  • 201-NYB-05 Calculus II
  • 201-NYC-05 Linear Algebra and Vectorial Geometry
  • 202-024-ST Complements of Chemistry
  • 203-NYB-05 Electricity and Magnetism (winter)
  • 203-NYC-05 Waves, Optics and Modern Physics
  • 242-GEB-03 Engineering Graphics
  • 350-C13-ST Introduction to Psychology
  • 420-GEB-03 Introduction to Computer Science
  • 603-P24-ST Select Topics in English Literature

List of courses at the college level in Arts for which Supplementary Evaluations will be authorized and calculated:

  • 101-901-RE Human Biology
  • 201-103-RE Calculus I
  • 330-033-ST Canadian History
  • 350-033-ST Social Psychology
  • 350-102-RE General Psychology
  • 360-300-RE Quantitative Methods in the Social Sciences
  • 383-003-ST Economics II
  • 383-920-RE Introduction to Economics
  • 385-303-ST Political Concepts and Systems
  • 385-204-ST Current Issues in International Relations
  • 420-GEA-03 Introduction to Computer Science
  • 603-P24-ST Select Topics in English Literature

Equivalency

When a Mandatory Course or its equivalency, delivered by RMC or RMC Saint-Jean, is failed for a second time, the student will be required to withdraw from his or her Programme of Study. With respect to core courses credited by Cégep Saint-Jean earned at RMC Saint-Jean, the rule applies only if it is exactly the same course (exactly the same code and title). Courses failed at another institution will not be counted as a first or second failure.

Language used in exams and course work:

Students may take exams and make oral presentations in English or French, except for literature and second language courses, where all exams and oral presentations must be completed in the language of the course.

Except in the case of literature or second language courses, students may submit course work in either of the two official languages. However, students who intend to submit their work in an official language that is not the language of the course must inform the professor no later than seven days after the beginning of the semester. If the professor finds himself unable to correct the work written in this language, he must immediately inform the relevant department of the requests of his students to take the necessary steps to ensure that the work in question is adequately corrected.

Change of Study Program

A student wishing to change his study program must, after obtaining authorization from the Career Officer if a change of occupation is required, obtain the authorization of the Academic Dean and the Director of College Programs or Vice-Dean of Studies according to the semester cycle.

Grade Review:

Any student has the right to request a review of grades motivated by valid reasons. This request can be done during the semester or at the end of the semester. It should be noted that the results obtained as a result of a revision may remain the same, be increased or lowered.

During a semester:

The student can ask his professor for a grade review for an assignment or exam within seven working days of receiving the correction. If there is no agreement between the student and the professor, the student can appeal to the head of the department concerned. The department head will meet the professor concerned to make a decision. The decision rendered is final.

At the end of the semester:

The student may ask the Registrar’s Office for a review of grades no later than seven working days before the start of the next school year. The Registrar’s Office transmits the request for grade revision to the professor and the Head of the department concerned. The Department Head forms a committee of three people (including the professor concerned). At his request, the student may meet with the committee to voice his point of view. The student also has the option of providing written reasons for the request for a review. The committee makes its decision known, with reasons in writing, within ten working days. The decision of the committee is final. The Registrar advises the student of the committee's decision.

Warning

A student is issued a Warming at the end of a semester if he fails a class.

The Warning is withdrawn if the student passes all his courses the following semester.

Academic Probation

A student is placed on academic probation in the following cases:

  • The student fails a course during a warning period
  • The student fails more than one course in the same semester
  • The student fails in a Supplementary Evaluation.

The probationary period is lifted if the student succeeds in all courses for the following two semesters.

Semester Failure

If, at the end of a semester, the results of a student of the preparatory year are such that the Director of College Programs judges that he will not be able, with a reasonable course load, to complete his studies within the prescribed time, the Faculty Board can declare that this student is in a situation of semester failure.

At the discretion of the Commandant of RMC Saint Jean, the student in this situation may resume the semester. If the student does not receive permission from the Commandant, he is definitely excluded from the ROTP.

At the end of the fall semester, final decisions for a First year student are made jointly by RMC and RMC Saint Jean Faculty Boards.

At the end of the winter semester, final decisions for a First year student intending to continue at RMC will be made by the Council of Deans of that institution.

At the end of the winter semester, the final decisions for a First year student who will continue his studies at RMC Saint Jean belong to the Faculty Board of that institution.

At the end of the fall and winter semesters, the final decisions for a Second, Third and Fourth year student enrolled in the International Studies program belong to the RMC Saint Jean Academic Council.

No student from Canadian Military Colleges may repeat more than one year, unless there are exceptional circumstances.

Withdrawal and Referral

Except in exceptional circumstances, a full-time student is removed from a program of study in the following cases:

  1. The student fails a compulsory course in his program for the second time, according to the definition offered in the “Equivalency” section (it does not include exclusions, suitable substitute courses, or courses taken at another institution).
  2. The student obtains a general average for the semester of less than 55% for the college cycle or less than 45% (before the transfer into a letter grade) for the university cycle.

Misconduct and Integrity in Education Regulations (Cheating and Plagiarism)

A specific document on this topic, titled Policy on Integrity in Education, is given to each student at the beginning of the fall semester each year. This document is also available on the college's official portal.

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